A bill of sale in Kansas is often completed when selling or purchasing a motor vehicle. Vehicle bill of sale documents are documents that contain important details about a car sale transaction, such as personal data about the parties involved in the sale and information about the vehicle in question.

While a KS car bill of sale often proves useful in situations like confirming the details of the vehicle sale, the state Department of Revenue (DOR) may also require the submission of this document for car-related transactions. In such cases, residents will be required to fill out the DOR Bill of Sale (Form TR-312). Learn about completing the document and the situations in which this document is necessary by reading the sections below.

When is a bill of sale necessary in Kansas?

Submitting a Kansas car bill of sale is a requirement in several vehicle-related procedures initiated through the state DOR. A properly signed bill of sale form, for example, may be necessary when performing a title change of a sold vehicle. This requirement applies if the vehicle title does not have space to include the needed information, such as the buyer’s and seller’s personal information and the sale price of the vehicle.

Another instance when a KA auto bill of sale is required is during the titling and vehicle registration procedures for a reconstructed vehicle. In such cases, applicants will have to submit bills of sale for the separate parts used to build the new vehicle.

A KS bill of sale template is also required when transferring ownership of an antique vehicle that is older than 34 years, since a title registration is not typically available for this vehicle type. This document may help authorize the successful transfer of ownership of the antique vehicle through your county treasurer’s motor vehicle office.

Who needs a Kansas bill of sale?

In addition to the official uses of a Kansas vehicle bill of sale, outlined above, the document often proves useful for other general purposes as well. Therefore, retaining a copy is important when purchasing or selling vehicles from private sellers rather than car dealerships. A bill of sale document car serve as proof that a vehicle sale took place, and the specific information detailed within can be helpful in resolving future disagreements between the buyer and the seller.

A printed and correctly filled out bill of sale PDF may be useful to a seller who needs to prove that he or she is not liable for the vehicle any longer. Also, keeping a copy of the form will allow the seller to retain access to the information regarding the sold vehicle. Buyers can use the bill of sale agreement as proof that they have paid the seller’s asking price and now own the vehicle.

The document also acts as a car sales receipt that can be useful and sometimes necessary for tax purposes. Due to the numerous uses of this document, it is important that buyers and sellers alike keep a copy for their records after concluding a vehicle sale.

How to Complete a Bill of Sale Form in Kansas

Vehicle owners completing a car bill of sale in Kansas must ensure they include several types of information about the legal entities involved in the sale and the vehicle in question.

When filling out the document, include the following information:

  • The seller’s and buyer’s printed names and addresses
  • Specific data about the vehicle, such as its year, make and vehicle identification number (VIN)
  • The purchase price and the date of sale
  • Legal signatures of both the buyer and the seller

Note: By signing a simple bill of sale, both the buyer and the seller affirm the information provided within the form is accurate.

After filling out the generic bill of sale, retain a copy for your records in case you need it for future uses. When submitting the form to finalize certain vehicle-related processes with the state DOR, you will typically be required to provide it in person.

Before signing the document, buyers and sellers alike should consider ordering a vehicle history check in order to learn about the vehicle’s background and verify its information.

Last updated on Tuesday, March 10 2020.